Everything You Need Know About Microsoft Power BI Service

Power BI is a collection of software services, connectors and apps that work together to help you create, consume business and share insights in the way that serves you and your business most effectively.

In this blog, we are going to cover:

•  Power BI Service Login
•  What is the Power BI Service?
•  Power BI Service Administrator
•  Power BI Service Architecture
•  Power BI Service Limitations

Power BI Service Login

To use Powe BI Service, you have to log in to the Power Bi Service website (powerbi.microsoft.com).

• To Sign Up to Power BI, click on the Try free button for 60 days trial account.
• You can also buy the pro account by clicking on Buy now button.

What is Power BI Service?

The Microsoft Power BI service, also referred to as Power BI online, is the SaaS (Software as a Service) part of Power BI.

The major building blocks of PowerBI Service are dashboards, reports, workbooks, datasets, and dataflows. All these components are organized into workspaces and are created in capacities; it is important to understand workspaces and capacities before knowing building blocks.

Capacities:

Capacities are the core PowerBI concept representing a set of resources (storage, memory, and process) used to deliver and host your Power BI content.
Capacities are either dedicated or shared. A shared capacity can be shared with other Microsoft customers, while a dedicated capacity is fully committed to a single customer.

Workspaces:

Workspaces are created on capacities. There are two types of Workspaces:

• My Workspace: The personal Workspace for any PowerBI customer to work with your own content. Only you can have the access to your My Workspace. You can share reports and dashboards from your My Workspace.
• Workspace: The Workspaces are used to collaborate and share content with colleagues. You can add teammates to your workspaces and collaborate on dashboards, reports, workbooks, and datasets. But the Workspace needs Power BI Pro or Premium Per User.

Reports:

A PowerBI report is one or more pages of visualizations such as line charts, maps, and treemaps. Every Visualization comes from a single dataset.
Reports can be created from scratch in Power BI. Import them with the dashboards. PowerBI can create them when you connect to datasets from Excel, PowerBI Desktop, databases, and SaaS applications.

Dashboards:

The dashboard is something you create in the Power BI service or something that someone creates a dashboard in the Power BI service and shares with you. It is a single canvas that contains zero or more tiles and widgets.

Below Image is an example of the Power BI dashboard.

Also Check: Our blog post on Power bi Filter.

Power BI Service Administration

Power BI administration is the management of the organization-wide settings that control how Power BI works. The users that are assigned to admin roles monitor configure and provision organizational resources.

Tasks of Power BI Service Admin:

• Full access to Power BI management tasks
• Enable and disable the Power BI features
• Report on performance and usage
• Review and manage to audit.

Power BI Admins Should be familiar with the related tools and Admin centres.

The task to be done using the Power BI Admin portal tool:

• Can Acquire and work with Premium capacity
• Should Ensure quality of service.
• Should be able to Manage workspaces
• Publish Power BI visuals
• Verify codes used to embed Power BI in other applications
• Troubleshoot data access and other issues

Check Out: Our blog post on Power bi KPI.

Power BI Service Architecture

The PowerBI Service is built on Azure, which is a Microsoft platform. It is based on two clusters, i.e., the Web Front End(WFE) cluster and the Back-End cluster.

The WFE cluster manages the authentication and initial connection to the PowerBI service, and once authenticated, the Back-End handles all subsequent user interactions.
PowerBI uses Azure Active Directory (AAD) to store and manage user identities and store data and metadata using Azure SQL Database and Azure Blob, respectively.

The Back-End cluster authenticates the clients to interact with the Power BI service. The Back-End cluster manages user dashboards, reports, visualizations, datasets, data storage, data refresh, data connections, and other aspects of interacting with the Power BI service.

Check Out: What is Power Query?

Power BI Service Limitations

• Workspace storage limits, whether for My Workspace or an app workspace, depending on whether the workspace is in shared or Premium capacity.
• A limit of 10 GB is there for per-workspace storage.
• For app workspaces, the total usage can’t exceed the tenant storage limit of 10 GB multiplied by the number of Premium Per User (PPU) or pro licenses in the tenant.
• Workspace in premium capacity has a 100 TB limit.
• And also there is a limit of 1GB per Dataset that is imported into the Power BI. When you take any action after reaching the limit you will get the below image. And you can reduce the storage by clicking into Manage storage.
  

References

• Introduction to Microsoft Power BI Platform | Everything You Must Know
• Exam PL-300: Microsoft Power BI Data Analyst | A Replacement Of DA-100
• Microsoft Certified Data Analyst Associate [PL-300] Step By Step Activity Guides (Hands-On Labs)
• Case Study: Display Live Data Streaming Using Power BI Service
• Introduction to Data Modeling in Power BI
• What is Power Query | Microsoft Azure Power BI Tool
• Top 15 Differences Between SSRS vs Power BI
• How to Become a Power BI Developer?
• Table and Matrix Visualization in Power BI

Next Steps to begin with PL-300 Certification:

In our PL-300 Certification Training Program, we’ll cover 10+ Hands-On Labs. If you wish to start your journey towards becoming a Microsoft Certified: Power BI Data Analyst Associate, try our FREE CLASS.

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